Memberships that practically manage themselves

Memberships keep your club on course but collecting them can feel like hacking through the admin rough. Every season brings that dreaded cycle:

1. Sending pro-formas
2. Discovering records are not updated
3. Following up
4. Updating records
5. Confirming membership types
6. Following up, again
7. Reconciling payments manually

All before a single payment is banked.

Meanwhile, your admin team is fielding phone calls, updating spreadsheets, and chasing down members who “meant to pay last week”.

Sound like a round you’d rather not play?

If your club is looking to save time, reduce admin load, and improve the experience for your members, GolfClubSubs does exactly that.

Built as part of the Fore Group ecosystem and fully integrated with Lightspeed, it’s a simpler and smarter way to manage memberships.

8 Ways GolfClubSubs makes membership management a gimme

1. Bulk renewals are streamlined

Handle renewals in a single stroke. You set the rules - whether members choose their category or you assign it for them. One email goes out, and the system takes care of the rest: members confirm their details, select a payment plan (if applicable), and complete the process online. Invoices are issued, payments collected, and records updated, all without the manual back-and-forth. Prefer to issue pro-forma invoices straight away? That feature’s just around the corner.

2. Members have a mobile-first experience

Members can renew or sign up via phone, tablet or laptop wherever and whenever suits them. No members queuing at reception. Payment in full or by instalment makes the process easier for everyone.

3. Category changes are automated

GolfClubSubs takes care of age- and date-based transitions, like moving juniors into adult brackets, or rolling over seasonal changes and taking away error or omission risks.

4. Tee times stay in sync with payments

Fully integrated with Lightspeed, the system can automatically restrict booking access for members with unpaid fees, without staff intervention.

5. Late payers receive a polite prompt

No awkward conversations. No raised eyebrows at the clubhouse. The system sends friendly nudges to overdue members so your team can focus on value-adding efforts.

6. Live financial insights

From renewals to forecasts, the built-in reporting dashboard gives your finance team the clarity and confidence to manage cash flow and plan ahead.

7. Sales, accounts and reports synced

Payments are instantly reconciled across your POS and accounting systems. Revenue updates in real time. Admin errors, goodbye!

8. Custom-branded member communications

Every touchpoint reflects your club’s brand. You control the look and feel - colours, logos, and sending address are fully customisable. No third-party ads. Just a clean, professional experience that matches the standard your members expect.

"We are delighted with the introduction of our new membership system (GolfClubSubs) here at Moyvalley Hotel & Golf Resort. The set up has been seamless in collaboration with Fore Group and GolfClubSubs. The new system is a user friendly way to manage membership subscriptions, the online payment option eases the administrative element of membership renewals and new joiners. I would highly recommend Fore Group and GolfClubSubs as a membership system in your club." - John Lyons
Golf Operations Manager, Moyvalley Hotel & Golf Resort

See what GolfClubSubs can do for your club. Click here to request a demo.

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